Serviced offices, along with co-working spaces and virtual offices, have emerged as a modern, futuristic, and practical option for enterprises that are expanding to Vietnam for the first time, especially in Ho Chi Minh City (Saigon). They’re cost-effective, amazingly flexible, and low commitment – an ideal solution if you don’t want to be tied down by a long lease and overhead service bills.
However, choosing the right serviced office in Ho Chi Minh City can make a huge difference for your business. Although low-risk, this is still a significant investment. Since there are so many locations and different approaches for you to choose from, you’ll want to do research before making your decision.
Brief Introduction to Serviced Offices in Vietnam
A serviced office is an office that is fully managed by the service provider. The provider will take care of your office equipment and supplies, as well as daily maintenance of the office. Options can range from a single cubicle to a few rooms in a building, accommodating between 1-25 employees. Serviced offices are a stress-free, adaptable solution to jumpstart your market entry process.
Why Serviced Offices are Perfect for Expanding Businesses
You Get a Premium Location
Projecting a professional image is vital for your business development. A serviced office can give your customers a trustworthy impression with a prime business address in the city center. This business address helps your business radiate a professional aura, reflecting authority and success.
A central location will benefit not only your image but also your employees’ commute and ease of access to public facilities. There will be flexible public transport options and nearby banks, shops, restaurants, and recreational centers.
Here’s the best part: despite the prime location, these offices come at affordable prices, unlike the hefty rent of a physical office in the same area.
You Save Money and Gain Control of Your Budget
Having a brick-and-mortar office can literally drain your financial resources. Not only that you have to commit to a long-term contract, but you will also have to invest in furniture, office supplies and equipment, phone lines and an internet connection, renovation and maintenance, and so much more.
In a serviced office, however, everything will be included in your monthly service charge. Mundane tasks such as daily cleaning or answering calls to the reception desk are also part of the all-inclusive fee. On top of that, you also enjoy pay-as-you-go services (for example, on-demand meeting rooms or conference rooms).
Most leased offices require you to sign a long-term lease agreement for a minimum of three to five years. Let’s face it: no one knows where your business will be in five years’ time.
By making use of a serviced office, this becomes a non-issue. You have the flexibility to rent a serviced office for as little time or as long as you want – which also means that you have the freedom to upgrade or downgrade your space based on your business performance.
Important Factors to Consider when Choosing A Serviced Office in Ho Chi Minh City
For business owners, particularly first-timers, who opt for a serviced office in Ho Chi Minh City, there are crucial factors to always keep in mind.
As mentioned above, not only can the right serviced office enhance your brand image dramatically, but it can also increase employee productivity and engagement, cultivate positive work culture, attract more clients and save you a ton of money.
Here is a checklist of the vital factors for you to consider if you want to get the best possible serviced office for your own business in Ho Chi Minh City.
If you are looking for a serviced office space, the location should be the first thing to look into. Is the office situated in the center of an accessible business hotspot? Is it possible for my clients and employees to come to the office conveniently? Is the area relevant to your specific type of business?
Ideally, your employees and clients must be able to find your office easily without much hassle. Available parking options, easy accessibility to public transportation, and a good neighborhood are also key geographic features of your chosen office.
Tech facilities are one of the most important features for many businesses in the fast-paced digital landscape. Technology requirements can vary from business to business. Therefore, apart from high-speed Internet, you must also consider all the other elements that go into establishing seamless operations for your business. Examples of IT functions you may want to look into in a serviced office are voice conferencing meeting rooms, visitor management systems, online reservation or booking, etc. Don’t forget that the reliability and quality of IT services are essential, too.
Size and Amenities
Be sure to check the size and amenities of the serviced office you choose, including the meeting rooms and conference rooms, especially if you’re planning to use them frequently. As a rule of thumb, your team size will define the size of your workspace. Other than that, you need to know if employees of certain job functions need bigger desks and if you need extra storage space for your business.
In addition, make sure that telephone connections, postal services, mail, and call forwarding services are available. An ideal serviced office with access to all these amenities can help you run your business smoothly.
Flexibility and Aesthetics
The flexibility and aesthetics of a serviced office are highly important for a productive workspace. The design and functionality of the serviced office should suit your business needs.
Therefore, when choosing a serviced office, assess the space to see if it fits your criteria. How big does the meeting room or conference room need to be? Can your serviced office allow upscaling or downsizing? Are there ergonomic chairs and desks for your employees to work comfortably?
Reliable Administrative Support
Last but definitely not least, a professional serviced office will provide you with strong administrative support and business consultancy regarding your workspace. Therefore, you need to make sure to choose a serviced office that treats your business as its priority and provides the necessary support.
This article was originally published in October 2019 and was updated for freshness and helpfulness in 28 October 2022.
Originally published: 9 October 2019; last update: 28 October 2022
How InCorp Vietnam’s Serviced Office in Ho Chi Minh City Can Help
We understand that the business world moves fast and how important flexibility is today.
Therefore, InCorp Vietnam’s serviced office in Ho Chi Minh City makes a great choice for your budding business.
If the location you pick to grow your business ends up feeling unfit, you have every opportunity to make a change immediately. That could just mean moving to another location or choosing another type of flexible working space.
InCorp Vietnam’s serviced office comes in a package with all the functions and facilities: high-speed internet, on-demand meeting rooms, useful administrative and receptionist support, daily cleaning and maintenance, flexible lease agreement, free consulting service, and many others.
Kickstart your business now by checking out our serviced offices in Ho Chi Minh City. Fill in the form below to know more.